Perm – Office Manager

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Job Reference: 0000099458

Date Added: 13.07.17

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Details

Location Icon Leicestershire

£ £ N/A

Location Icon Job Type: Education and Training

Sector Icon Sector: Office and Technical Support

Duration Icon Duration: Permanent

Interviewing Icon Interviewing: N/A

Skills:

Have you got managerial experience?

Description

Aspire People are looking for an experienced office manager for one of our secondary schools in Leicester.

KEY JOB DETAILS ARE:
Administration
 Provide full administration support for the school and ensure school administration staff are organised, directed, trained, and developed to meet their requirements to support and facilitate the delivery of the curriculum and to assist with their recruitment.
 Update general office procedures to reflect current practice and embrace new technologies.
 Work with the Business Manager and SLT to produce whole-school publications and major events in the school diary.
 Management of School Comms
 Responsibility for manual/computerised records/management
 Management of Evolve/Trips
 To undertake admin tasks for SLT as required
Organisation
 Ensure the effective operation of the school reception/office, so that all visitors, staff and pupils are greeted in a friendly and appropriate manner, their enquiries are dealt with promptly and they are directed to the appropriate person
 Safeguarding – oversee entry/exit procedures to/from the school for all staff, pupils, parents, carers and visitors.
 Assist the school staff in the organisation of events such as camps, sports days, parents’ evenings, productions etc and to organise associated administration.
Finance
 Assist the Finance Officer with banking arrangements, money counting etc.
 Manage the Administrative budget
HR and Safeguarding
 Line Management of some support staff, including responsibility for performance, appraisal, attendance, training and development.
 Assisting as appropriate in relation to recruitment and selection to all administrative posts in the school
 Developing and maintaining awareness

Management
 Hold regular team meetings with the office staff to address any issues arising and to bring these to an acceptable conclusion wherever possible.
 Co-ordinate the office team.
 Be responsible for certain aspects of performance management and professional development for the office team.
General
 Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety and security, confidentiality and data protection; reporting all concerns to an appropriate person.
 Carry out all duties with regard to the school’s policies and codes of conduct.
 Participate in training and other learning activities as required and to participate in appraisal and professional development.
 Set high expectations of conduct, whilst acting as a good role model for others.
 Ensure that output and quality of work is of a high standard and complies with current legislation / standards.
Resources
 Operate relevant equipment and computing software e.g. MS Office, SIMS, Outlook, Explorer, Google Chrome etc.
 Safeguard and maintain stationery stock levels for the office and for some other areas of the school such as the photocopier.
 Upload documents and photographs to the school website. Work with the website provider and ‘Computing Leader’ to regularly update the website layout. Communicate with people throughout the school in ensuring that the website is kept up to date.
Support for Parents
 Assist parents, carers and other stakeholders with general enquiries.
 Undertake reception duties, answering telephone calls and face to face enquiries, as required.
 Undertake routine administration.
Footnotes
 The above details are not exhaustive and the post-holder may be required to undertake tasks, roles and responsibilities as may be reasonably assigned to them by the Business Manager or assigned representative.

If you would like to discuss further please contact Faye on 0116 298 6598.

Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Criminal Records Bureau.